How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Radiology is currently seeking an administrative specialist to join its Faculty Affairs (FA)Team. The FA Team handles many important processes for the Department of Radiology including all life cycles of our faculty members, such as faculty appointments, credentialing and enrollment, CV review/conversion, promotions, advanced learner appointments, postdoctoral fellows, and much more.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
50% The successful candidate will participate in several human resource activities related to faculty (all tracks), advanced learners, post-doctoral fellows, visitors/scholars, as well as privileging requirements (including nursing staff) in the Department of Radiology. In this role, you will assist faculty/fellows through the process of recruitment, hiring, initial and renewal hospital credentialing, and new appointments. Additionally, you may be involved in several aspects of the appointment maintenance, promotion process, and termination/retirement process for all ranks and tracks.
You will also work closely with faculty members, division directors, administrators, the Vice Chair for Academic Affairs, and the Chair for the Department of Radiology, in addition to the Medical School Leadership and Radiology Faculty Affairs team. We will plan for and accomplish these tasks in accordance with departmental, medical school, and university guidelines.
50% Additionally, the successful candidate will coordinate other faculty appointment processes including professorship renewals, adjunct and emeritus ranks, sabbaticals, licensure/certification maintenance, satellite enrollment, effort certification and distribution, and time away monitoring or other leaves of absence.
To be successful in this role one needs to:
- Exercise initiative, tact and have a service-oriented attitude.
- Pay excellent attention to detail with ability to maintain strict confidentiality.
- Set up an organization system that allows you to keep track of many moving pieces.
- Prioritize and re-prioritize in order to meet deadlines.
- Utilize a collaborative approach to your work with the departmental faculty affairs team, faculty members, division chiefs, division administrators, and the medical staff services office.
- Self-direct your work and follow up on outstanding issues in a timely manner.
- Write letters and other communication on behalf of chair, division chiefs and the administration.
Required Qualifications*
A bachelor's degree or an equivalent combination of education and experience is necessary.
You will need knowledge of word processing, spreadsheet and database software. We need someone who has the proven ability to:
- communicate effectively
- coordinate multiple projects simultaneously
- self-motivate
- problem solve
Desired Qualifications*
We are hoping to attract someone with considerable experience assisting in the faculty appointments and on-boarding and who also has a reasonable knowledge of university policies, rules and regulations regarding faculty members.
We would also like someone who has experience in the University computer systems and applications (specifically, Meridian, Wolverine Access).
Work Schedule
8:00 am to 5:00 pm (flexible)
Work Locations
Med Inn Building
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
