Summary

MCC is seeking an Administrative Support Specialist to join the Office of General Counsel's Administrative Law team. You will provide support to programs on ethics, Freedom of Information Act (FOIA), and whistleblower protection, and will work with attorneys on an array of tasks to support operations of the team.

Although the position is advertised equivalent to GS-11, MCC uses a pay banded system to compensate employees. This position is pay band 4C which is generally equal to GS-11.

Duties

• Coordinates various administrative tasks and problem solves to support efficient operations of the administrative law portfolio. Serves as the administrative point of contact for the Administrative Law group and also performs administrative tasks in support of OGC's programs on ethics, Freedom of Information Act (FOIA), and whistleblower protection.
• Provides assistance in preparing, monitoring, maintaining, and following up on a variety of confidential actions, as well as special management related projects. Prepares and tracks correspondence, reports, training materials, policies, and regulations. Proofreads legal documents, coordinates calendars, and schedules depositions.
• Creates, revises, and maintains various automated systems to track reports, work products, and information related to the administrative law portfolio. Drafts and finalizes internal administrative procedures and delegations of authority.
• Drafts correspondence and notifications, monitoring program email accounts, requests documents and information, prepares reports, and supports audit functions.
• Reviews and analyzes FOIA requests and records, ensuring the FOIA reading room is up to date, and ensuring that FOIA reports are accurately and timely filed.
• Serves as the contracting officer representative (COR) or program manager to support departmental contracts as assigned and provides ongoing contract management. Tracks and manages contracts and charge card activity and prepares necessary reports.
• Assists in the planning and coordination of travel, including formulating schedules and securing necessary travel authorizations and clearances, visas, tickets, and other transportation and accommodation requirements.
• Performs administrative tasks in support of planning and coordinating attorney training requests. Assists with training and professional dues reimbursements.
• Perform tasks in support of preparing and managing the OGC budget. Monitors and tracks related expenditures and prepares summaries and reports for management.
• Conducts research and compilation of data from diverse sources, extracts and assembles information, conducts analysis and may develop reports and presentations. Serves as a notary.
• Performs other related duties as assigned.

Requirements

Conditions of Employment

• Must be able to obtain and maintain a federal security clearance
• Relocation expenses will not be paid
• More than 1 job may be filled if additional vacancies occur within 120 days
• Some domestic and international travel may be required

Qualifications

To qualify for pay band 4C applicants meet one of the following:

Have at least one year of specialized experience relevant to the position duties and comparable to the MCC Pay Band 5 (GS-9) or an equivalent level which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position. For this position, this experience is defined as; coordinating administrative program operations and activities such as travel, budget, contracts, scheduling, etc.; using automated systems to track work activities, correspondence, prepare reports, coordinate activities, etc.; experience with basic legal terminology in order to proofread documents and to edit and draft correspondence; experience providing administrative support to attorneys; and preparing correspondence, recommendations, reports, and memoranda and reviewing and editing documents for accuracy. Note: This experience MUST be well documented within your resume or application.

OR

(2) Applicants may also qualify based on completing requirements for a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. Such education must be related to the work of the position and demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

OR

(3) Applicants may qualify based on equivalent combinations of successfully completed education and experience may be used to meet the experience requirements. Such education must be related to the work of the position and demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

Highly Desirable: Basic knowledge of the Freedom of Information Act (FOIA) and Privacy Act and related regulations, guidance, and procedures.

Highly Desirable: Knowledge of basic legal terminology in order to proofread documents and to edit and draft correspondence.

Highly Desirable Basic knowledge of federal ethics laws and related regulations, guidance, and procedures.

PART-TIME OR UNPAID EXPERIENCE: Credit may be given for appropriate unpaid and or part-time work. To receive credit you must clearly identify the duties and responsibilities in each position held and the total number of hours worked per week.

A new hire's direct and overall experience are critical factors in determining a salary offer. It is important that your resume fully reflects all of your directly-related work experience. Salary offers include three key factors:

• The selectee's directly related experience at the same level as the position.
• The selectee's overall experience in a particular area.
• The salaries of employees in similar positions and with similar levels of experience.

MCC also takes the selectee's skill set into account. Applicants should note that salary offers seldom fall near the upper end of the salary range listed in the vacancy announcement. Salary may be set from the minimum to the midpoint of the salary range of the pay band. In some instances, based on a selectee's extensive experience directly related to the position, salary may be set at or above the mid-point up to the maximum salary for that pay band. See information on MCC base pay ranges and salary structure ().

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your application and supporting documents will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for the position and to ensure that you have been placed in the appropriate quality category. The HR Office and/or Subject Matter Expert (SME) will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position such as:

• Minimum Qualifications
• Technical Competence
• Writing

You will be evaluated based on Category Rating procedures. Based on the information you provided in your application package, you will be placed in one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration and may be called for an interview.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your category can and will be adjusted to more reflect your abilities, and you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Applicants must include their own documented examples of the required experience in their resume. Applicants who copy the duties section of this announcement into their resume as their current experience will be disqualified.

Application of veteran's Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category. Veterans who meet the eligibility and qualification requirements and who have compensable service-connected disability of at least 10 percent are listed in highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. http://

Required Documents

The following documents must be received by the closing date of this announcement:

• Applicants are encouraged to include information included in the USAJOBS-formatted Resume Builder (
• Unofficial college transcripts - if the position has an education requirement or if you are using education to qualify "Unofficial" transcripts are acceptable. If selected for the position, prior to your appointment, an official transcript will be required.
• If you are displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or Career Transition Assistance Program (CTAP). View information about ICTAP eligibility on OPM's Career Transition Resources website. See To be considered eligible under ICTAP or CTAP, you must be placed in the "well-qualified" category for this position, as described above.
• Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) to validate your claim. For more information regarding eligibility requirements, see:
• If you are eligible for Special Appointment eligibility (e.g., 30% compensable veteran, individuals with disabilities, former Peace Corps or other noncompetitive eligibility candidates.) requires submission of supporting documentation. For more information visit: http://www.opm.gov/employ/students/fedhire.asp#authorities,
• If you are a current or former political appointee (Schedule A, Schedule C, Non-career SES or presidential appointee employee), you must submit a copy of a your SF-50, along with a statement that provides the following information regarding your most recent appointment (position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee, agency, beginning and ending dates of appointment, etc.).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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