Responsibilities / Tasks
Job Summary:
The Executive Assistant will support the V.P. Packaged Solutions and other members of the Senior Leadership Team. The highly organized and proactive individual will be strategic partner, assisting with a wide range of administrative and executive support-related tasks, ensuring the efficient and effective operation of the leadership team. This role requires a proactive individual who can anticipate needs, manage multiple priorities, and maintain a high level of professionalism.
Essential Duties/Responsibilities:
Executive Support
- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit reports, presentations, internal communications, and other documents as needed.
- Coordinate and organize meetings, including preparing agendas, presentations, taking minutes, and following up on action items.
- Coordinate and manage communication, including emails, phone calls, and correspondence.
Project Management.
- Assist with the planning and execution of special projects and initiatives.
- Track progress and provide regular updates to the executive team.
- Ensure deadlines are met and deliverables are completed accurately and on time.
Administrative Functions
- Manage and track expenses, ensuring timely and accurate submission of reports.
- Perform general office duties such as filing, data entry, and document management.
- Coordinate and organize company events, meetings, and conferences. Manage budgets for team activities.
Stakeholder Relations
- Liaise with internal and external stakeholders on behalf of the V.P. Packaged Solutions and provide general support to visitors.
- Build and maintain strong relationships with key contacts, ensuring effective communication and collaboration.
- Draft, edit, and proofread internal communications, including memos, emails, and presentations.
- Ensure corporate branding and consistency across all communications.
Your Profile / Qualifications
Required Skills/Abilities:
- Exceptional organizational and time-management skills, with the ability to multi-task
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Knowledge of office management systems and procedures Working knowledge of office equipment
- Strong problem solving skills and attention to detail..
- Ability to work independently and as part of a team.
- Handle confidential information with discretion and maintain a high level of professionalism.
Education and Experience:
- Bachelor's degree in business administration, Management, or a related field preferred.
- Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative role.
Working at GEA Group has significant benefits:
- 12 Paid Holidays
- PTO - Paid Time Off
- Medical Plans
- Dental Insurance
- Vision Insurance
- Health Savings and Spending Accounts
- Tuition Reimbursement
- 401k with excellent employer match
- Wellness Incentive Program
- Employee Assistance Program
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GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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