At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Project Controls Analyst I will assist in the overall allocation, budgeting, planning and scheduling, and
reporting for projects within the Authority's Capital Investment Plan (CIP), with the goal of achieving on-budget
and on-time performance.

Cost Estimating

• Assist in the development and implementation of computerized cost estimating, cash flow projections, and estimate at completions (EAC) projections
• Review and Process for payment consultant and construction invoices; assure that payments are in accordance with pre-established authorizations
• Perform Cost Management, including trending and change management.
• Provide QA/QC review of all project budget/cost-related data

• Assist with review and analysis of project schedules; assisting Project Managers with monitoring project schedules against actual progress, by comparing baseline and report progress against the schedule, forecasting impacts of proposed changes on schedules
•  Assist Project Managers with work around and mitigation strategies for implementation by contractors
• Review schedules to determine the design engineer and construction contractor compliance with the scheduling requirements included in their contract
• Review and evaluate designs schedules for acceptability
• Prepare schedule analysis reports
• Respond to contractor schedule delay letters
• Manage design and construction planning and scheduling activities provided by outside schedule consultants
• Coordinate proposed schedules with various MBTA Departments to ensure compatibility between all departments

• Review and analyze cost data associated with claims and time extensions
• Analyze project performance data for risk trends
• Assist with monitoring project progress status for earned value analysis
• Coordinate and participate in risk analysis, constructability, and value engineering workshops
• Perform qualitative risk assessments
• Identify key risk concerns to future construction projects
• Calculate project schedule and cost contingency

• Maintain Lessons Learned database for past project performance information sharing
• Assist in the design and development of new computerized reports
• Participate in the development of business process flow of existing department workflows and identity solutions to improve existing processes
• Develop materials for public input, including high quality charts, tables, and presentations
• Perform assigned tasks involving data cleaning, data analysis, qualitative and quantitative analysis, and writing and proof-reading presentations and project reports

•  A Bachelors Degree in Engineering, Construction Management, Business Management
• Zero (0) to Two (2) years of experience in project administration or coordination duties, supporting a large department or group in project controls, financial reporting, project management
• Highly organized with ability to manage time, resources, and people, with an exceptional ability to handle multiple projects simultaneously
• Strong analytical and problem-solving skills
• Strong attention to detail

• A High School Diploma or equivalent with seven (7) years of project administration or coordination duties, supporting a large department or group in project controls, financial reporting, project management
• Associates Degree from an accredited institution in Engineering, Construction Management or Business with three (3) years' experience in project administration or coordination duties, supporting a large department or group in project controls, financial reporting, project management.

• Familiar with Project Budgets, Change Management, Earned Value, Cost and Schedule management associated with Project execution
• Experienced in Excel, PowerPoint including Pivot Tables and large data sets and Primavera P6

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
3. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
4. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
5. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
6. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
7. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
8. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
9. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
10. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.